November 13, 2023
City of Dexter City Council
Work Session and Meeting
Monday, November 13, 2023 at 6 p.m. (work session) 7 p.m. (meeting)
3515 Broad Street, Dexter, MI 48130 and via Zoom
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Meeting ID: 881 4138 1694#
Work Session Agenda: https://files.dextermi.gov/City_Council/2023/Agendas/2023-11-13-CC-A-WS.pdf
Work Session Packet: https://files.dextermi.gov/City_Council/2023/Packets/2023-11-13-CC-P-WS.pdf
Meeting Agenda: https://files.dextermi.gov/City_Council/2023/Agendas/2023-11-13-CC-A.pdf
Meeting Packet: https://files.dextermi.gov/City_Council/2023/Packets/2023-11-13-CC-P.pdf
WORK SESSION (@ 6 p.m.)
The public is welcome to attend the work session. There are opportunities for public comment at the beginning and end of the work session.
Council is scheduled to discuss amendments to the Brownfield Act to support housing development throughout the state. The purpose of the Council work session is to review and discuss amendments to the Brownfield Redevelopment Act (PA 90 0f 2023); current City housing related goals, objectives and future land use strategies; why use TIF as a tool to support housing development in the City; and recommendation and next steps in the Housing Task Force Report. To assist in the discussion, the packet includes the following information:
PA 90 of 2023, amendments to Brownfield Redevelopment Act, with relevant sections highlighted, including definitions and uses of taxes captured from eligible properties.
Excerpts from the Master Plan regarding housing related goals, objective and future land use strategies, which relevant sections highlighted;
Excerpts from Housing is Economic Development Guidebook, including “Why Use TIF” and “The (Housing) Problem”; and
Housing Task Force Report, with recommendations/next steps highlighted.
MEETING (@ 7 p.m.)
NON-ARRANGED PARTICIPATION
As always, there are two opportunities for non-arranged public participation: one near the beginning of the meeting and one near the end of the meeting. See the agenda for details. Just state your name and address and then share your thoughts–it’s that easy!
VARIOUS UPDATES
Council will review (1) minutes of its most recent meeting(s) and (2) the upcoming meeting list. We will also hear various updates from staff, including the City Manager and the Mayor (note that corresponding written reports are included in the meeting packet).
Updates that might be of interest:
The Pelham PUD – The Planning Commission considered a revised preliminary site plan for The Pelham multiple family development on Monday, November 6th. Council will recall the Planning Commission conducted the public hearing on August 2, 2023, but postponed action to allow the applicant time to address comments and concerns expressed by member of the public and the Planning Commission.
Following presentation of reviews by the planning and engineering consultants (CWA and OHM) and an informative presentation by the applicant, which included a PowerPoint presentation demonstrating the developers commitment to Shoreline Restoration, and thorough discussion by the Planning Commission, a motion to recommend approval was passed unanimously. See the packet (page 19) for details.
3045 Broad Redevelopment Project–The 3045 Broad Street sub-committee met without Common Sail, on November 7th. The purpose of their meeting was to discuss two primary factors and four secondary factors regarding the current concept plan. The findings/recommendations of the Sub-Committee are italicized and will be shared with the DDA, at its meeting on November 16th.
Purchase Agreement – Knowing that 1) all the Parties agree the current concept plan is not feasible, 2) Common Sail’s desire to negotiate a purchase agreement, and 3) the extension of the Pre-Development Agreement is set to expires on November 20th, the easiest path forward for all the Parties would be to let the Pre-Development Agreement expire, which would the allow Common Sail to submit an offer to purchase any or all of the 3045 Broad Street Redevelopment Project properties (i.e., 3045 Broad St, former DTE sub- station parcel, and 8077/8087 Forest Street).
CONSENT AGENDA
Following the presentation and any discussion of these reports, Council will consider (i.e., take formal action on) the following items as part of the Consent Agenda. Unless Council votes to do otherwise, these items are voted on as a single bundle without Council discussion.
Bills & Payroll in the amount of: $431,109.34
FY 2023-24 Budget Amendments
It looks like the amendments are changing to which line numbers certain public safety facilities bond charges are assigned.
Adoption of FY 2023-24 Budget Document
Requested motion to approve the Fiscal Year 2023-2024 Budget Document as a policy document, a financial plan, an operations guide, and a communication tool. The document will be available on-line at the City’s website on Friday November 10, 2023: https://www.dextermi.gov/government/departments_and_services/budgets_and_audits.php.
2024 Road Program Design Engineering Proposal from OHM Advisors for an Amount not to Exceed $67,900
Staff and OHM Advisors presented the draft 2024-2026 Transportation Asset Management Plan (TAMP) during the October 9, 2023 City Council meeting, which was then adopted during the October 23, 2023 meeting.
To begin implementation of the plan, OHM will need to proceed with engineering design of the 2024 work as presented in the TAMP. The goal will be to complete the engineering design over the next three months to allow for an early-2024 (January – March) bid letting and award. The attached proposal provided by OHM Advisors is to complete the 2024 program’s engineering design for an amount not to exceed $67,900. In addition to design and bid specification development, the proposal also includes an allowance for on-site resident and business informational meetings for each neighborhood impacted by the road project.
Auction of BOD Incubator
Wastewater Treatment Plant staff purchased a BOD (biological) incubator, to replace a 2003 NCLabs BOD (biological) incubator. A BOD (Biochemical Oxygen Demand) incubator is a piece of specialized laboratory equipment used in measuring the amount of oxygen consumed by microorganisms in water or wastewater samples. While there remains some potential value in the 2003 incubator, due to the age of the equipment the starting bid was issued at $50.
The City’s purchasing policy stipulates that City Council must approve all sales made through auction. GovDeals is a widely used online government auction website, and there are no fees to the City for the posting of bids.
Middle Huron Partnership 5-Year Service Contract Renewal
Provided for Council’s review is the five-year work plan and contract with the Huron River Watershed Council’s Middle Huron Partnership. The attached letter from the Watershed Council provides a general explanation of how the group was started and the services it provides.
Staff engages regularly with this partnership. The most important task that the partnership assists with is the production of templates for the City’s MS4 Stormwater Permit and biennial progress reports. These documents are invaluable to the completion of these required reports. The partnership also provides educational materials, outreach, water quality monitoring, etc. that the City would otherwise have to provide on its own, likely with the help of a consultant. The quarterly meetings are also helpful to discuss common issues and share ideas among the other communities in the watershed. The work of the partnership that the community is most familiar with is the production of the watershed calendar. The HRWC produces the piece and the City pays the postage to have it mailed to every home in Dexter.
The contract price is proposed to increase from the previous contracted annual payment of $6,803 per year to $9,042, however, there is significant value to the City from the services that HRWC and the Middle Huron Partnership provides. Funds for this are taken 50% from major streets and 50% from local streets.
Approval of the Washtenaw Regional Resource Management Authority (WRRMA) FY 2024 Budget
In 2019, the City of Dexter entered into an agreement with various Washtenaw County municipalities to form the Washtenaw Regional Resource Management Authority (WRRMA). Member municipalities include Ann Arbor Township, the City of Ann Arbor, Pittsfield Township, Scio Township, Ypsilanti Township, the City of Ypsilanti, and the City of Saline. The City of Dexter is a voting member of the WRRMA Board. WRRMA’s focus is to, as a region, work towards increasing diversion from landfills and increasing the quality of recycled materials. Washtenaw County has provided staff and administrative assistance to the WRRMA Board and works to implement WRRMA initiatives. As indicated in the attached letter and Budget provided by Washtenaw County staff, the Authority’s fiscal year runs on a calendar year, January 1st – December 31st. Each community contributes $5,000, which is matched by the County.
City Council is asked to consider the approval of the Washtenaw Regional Resource Management Authority (WWRMA) FY 2024 Budget.
Resolution Appointing Representatives to the WRRMA Board
City Council is asked to consider the adoption of the Resolution to Appoint a Delegate and Alternate to the Washtenaw Regional Resource Management Authority (WRRMA). The resolution attached to this memo lists Josh Tanghe as the Primary and Justin Breyer as the Alternative.
DISCUSSION AND/OR CONSIDERATION ITEMS
In addition to any items described under Consent Agenda (above), Council will consider (i.e., take formal action on; “C”) or discuss (i.e., take no formal action on; “D”) the following business:
The agenda includes no old or new business. All proposed items are included as part of the above Consent Agenda. As noted above, unless Council votes to do otherwise, items on the Consent Agenda are voted on as a single bundle without Council discussion.